Publication: Prospectiva de los sistemas gestores de documentos: homenaje a Pedro Manuel Díaz Ortuño
Authors
Díaz Ortuño Pedro Manuel
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Publisher
Servicio de Publicaciones, Universidad de Murcia
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DOI
https://doi.org/10.6018/analesdoc.687111
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info:eu-repo/semantics/article
Description
Abstract
Este estudio examina la evolución y perspectivas de los sistemas de gestión documental (SGD) en el marco de la transformación digital. Analiza la integración de la gestión documental en los procesos organizativos, conforme a las normas ISO 15489 e ISO 16175, que garantizan autenticidad, integridad y disponibilidad de los documentos. Se describen las fases del ciclo de vida documental —captura, clasificación, retención, preservación y acceso— y la función de los SGD en la mejora de la eficiencia, trazabilidad y cumplimiento normativo. El estudio compara las soluciones de software abierto y propietario, valorando su grado de flexibilidad, personalización y soporte técnico. En la parte final, el autor concluye que los gestores documentales abiertos, como Alfresco, OpenKM y OpenProdoc, ofrecen una sólida base para la implantación de políticas de gestión documental interoperables y sostenibles, al tiempo que promueven la transparencia, la colaboración y la preservación digital a largo plazo en las organizaciones
This study examines the evolution and future prospects of Document Management Systems (DMS) within the framework of digital transformation. It analyzes the integration of document management into organizational processes in accordance with ISO 15489 and ISO 16175 standards, which ensure the authenticity, integrity, and avail-ability of documents. The phases of the document life cycle—capture, classification, retention, preservation, and access—are described, as well as the role of DMS in enhancing efficiency, traceability, and regulatory compliance. The study compares open-source and proprietary software solutions, assessing their degree of flexibility, customiza-tion, and technical support. In its final section, the author concludes that open-source document managers such as Alfresco, OpenKM, and OpenProdoc provide a solid foundation for implementing interoperable and sustainable doc-ument management policies, while promoting transparency, collaboration, and long-term digital preservation within organizations
This study examines the evolution and future prospects of Document Management Systems (DMS) within the framework of digital transformation. It analyzes the integration of document management into organizational processes in accordance with ISO 15489 and ISO 16175 standards, which ensure the authenticity, integrity, and avail-ability of documents. The phases of the document life cycle—capture, classification, retention, preservation, and access—are described, as well as the role of DMS in enhancing efficiency, traceability, and regulatory compliance. The study compares open-source and proprietary software solutions, assessing their degree of flexibility, customiza-tion, and technical support. In its final section, the author concludes that open-source document managers such as Alfresco, OpenKM, and OpenProdoc provide a solid foundation for implementing interoperable and sustainable doc-ument management policies, while promoting transparency, collaboration, and long-term digital preservation within organizations
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Citation
Anales de Documentación, Vol. 28 (2025)
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